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Board Secretary (Not-for-Profit & Charity - Community Justice Organisation)

Diverse Communities and Social Services Australia Inc. (DCSS Australia Inc.)
Logo for Diverse Communities and Social Services Australia Inc. (DCSS Australia Inc.)

Key Areas of Accountability:-

  • Organise the venue for Board and Committee meetings.
  • With the President/EMD, prepare the agenda in advance of each Board meeting.
  • Organise meeting papers for distribution before the meeting.
  • Take minutes at each Board meeting and circulate to all members.
  • Take minutes at each General Meeting and circulate to all members of the organisation.

Administrative and Management Duties

  • Serve on the Executive Advisory Committee between Board meetings
  • Follow the appropriate communication channels and follow all policies and procedures designated throughout the full organisation, if unsure of any procedure contact the EMD/President.
  • Serve on Board committees as required
  • Maintain a register of members
  • Handle the procedures for the admission of new members
  • Handle the procedures for the resignation of members(with the Chair)
  • Handle the procedures for the discipline, suspension and expulsion of members.
  • Organise General Meetings and notify members in advance
  • Receive nominations for positions on the Board
  • Keep in their custody all books, documents and securities, and make them available to members as requested (with the President/EMD)
  • Liaise with relevant regulators (Consumer Affairs Victoria/Australian Charities and Not-for-Profits Commission) – with the EMD.
  • Personally, carry out administrative duties as assigned by the EMD.