Main activities • Producing correspondence, memoranda, presentations, and reports both of a general and confidential nature on behalf of Senior Executive/s. • Organising business appointments and travel arrangements for Senior Executive/s. • Screening telephone calls, fielding inquires and requests and escalating urgent matters for Senior Executive's attention. • Managing a Senior Executive's diary and some personal matters on his/her behalf. • Communicating with the organisation's Executives, Executives of external organisations, Board members, suppliers, and clients on behalf of Senior Executive/s. • Coordinating the organisation of business functions, lunches, and dinners. • Supporting another Senior Executive/s when required.
Key skills • Strong interpersonal, communication and negotiation skills. • Exceptional corporate presentation and excellent people management skills. • Ability to work autonomously, employ initiative to find solutions, prioritise and exercise discretion. • Excellent organisational and administration skills. • A proactive and flexible approach to work. • Ability to liaise at an executive level and to work under pressure.
Internal contacts Board Members and Staff at all levels.
External contacts Clients, Senior Executives from other organisations, Suppliers.
Typical experience At least 5+ years of experience as a Personal Assistant. Employees in this role may have completed relevant administrative qualifications.