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Duties include: Taking and distributing the minutes at the monthly management committee meeting. Tracking general correspondence Participating in the committee decision making Participating in the weekend roster to deal with emergency issues Willingness to take on other duties as required

Detail:

  1. Ensure meetings are effectively organised and minuted • Liaise with the Chair to plan meetings • Receive agenda items from committee members • Circulate agendas, reports and minutes • Ensure tasks are actioned

  2. Maintaining effective records and administration • Keep up-to-date Committee contact details • File minutes and reports • Keep a record of the organisation's activities • Maintain the WWVP register to ensure all volunteers WWVP card is current

  3. Assist the committee in upholding legal requirements • Act as custodian of the organisation's governing documents • Check a quorum is present at meetings • Ensure elections are in line with stipulated procedures • Ensure charity and company law requirements are met

  4. Communication and correspondence • Respond to Committee correspondence • File correspondence both in and out