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Executive Assistant/Personal Assistant & Admin Officer (NFP Indigenous Construction Services)

Kurri Kurri Not-for-Profit Indigenous Construction Services (KKICS)

Main activities

  • Producing correspondence, memoranda, presentations, and reports both of a general and confidential nature on behalf of Senior Executive/s.
  • Organising business appointments and travel arrangements for Senior Executive/s.
  • Screening telephone calls, fielding inquires and requests and escalating urgent matters for Senior Executive's attention.
  • Managing a Senior Executive's diary and some personal matters on his/her behalf.
  • Communicating with the organisation's Executives, Executives of external organisations, Board members, suppliers, and clients on behalf of Senior Executive/s.
  • Coordinating the organisation of business functions, lunches, and dinners.
  • Supporting another Senior Executive/s when required.

**Key skills **

  • Strong interpersonal, communication and negotiation skills.
  • Exceptional corporate presentation and excellent people management skills.
  • Ability to work autonomously, employ initiative to find solutions, prioritise and exercise discretion.
  • Excellent organisational and administration skills.
  • A proactive and flexible approach to work.
  • Ability to liaise at an executive level and to work under pressure.

External contacts Clients, Senior Executives from other organisations, Suppliers.

Experience At least 3+ years of experience as a Personal or Executive Assistant. Employees in this role should have completed relevant administrative qualifications.