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Personal Assistance to Chair person

Women's Mentoring Foundation Ltd
Logo for Women's Mentoring Foundation Ltd

A proven track record (with a referee!) of being a capable go-getter and self-starter, with experience acting independently using your own initiative to complete tasks and thinking on your feet

Confidence to problem-solve independently to find the best solution that will keep business moving and keep customers happy

Ability to prioritise work and meet deadlines

Excellent communication, conversational and interpersonal skills

An enthusiastic and motivated disposition and industrious personality with a natural need to go above & beyond

Extreme attention to detail with the strength to not only ensure that all tasks are completed flawlessly even when under pressure, but also the passion to see the business systems run efficiently and therefore streamline and perfect these systems

But most of all, you need amazing organisational skills to be able to manage all the different aspects of this role

ABOUT THE ROLE

As the assistant to the CEO your role will be to include duties such as:

Calendar and email management for CEO (we use Office 365)

Manage and arrange all travel arrangements for the CEO.

Ability to not only use excel but excel at it.

Management of multiple email accounts including answering and directing enquiries to the relevant departments and team members.

Creation ofthe variety of documents for the CEO and wider management team using Word, Excel, and PowerPoint.

Liaising with clients and general customer relations.

Answering enquiries from the public and other businesses via both email and telephone.

Standard sales administration and data entry tasks, maintaining file and documents.

Supporting our sales reps with their admin requirements as needed.

Manage and chair all team meetings preparing all relevant documentation.

Manage operations and logistics including liaising with the wider team, transport & storage companies, couriers, and other external suppliers.

Any other ad hoc PA duties as required.

You will start on a 3-month probation period during which training will be with our CEO and wider management team.

Please include a cover letter with a brief description about your personality traits, and how you would make this job your own, along with a resume with minimum two references. ABOUT THE ROLE

As the assistant to the CEO your role will be to include duties such as:

Calendar and email management for CEO (we use Office 365)

Manage and arrange all travel arrangements for the CEO.

Ability to not only use excel but excel at it.

Management of multiple email accounts including answering and directing enquiries to the relevant departments and team members.

Creation of the variety of documents for the CEO and wider management team using Word, Excel, and PowerPoint.

Liaising with clients and general customer relations.

Answering enquiries from the public and other businesses via both email and telephone.

Standard sales administration and data entry tasks, maintaining file and documents.

Supporting our sales reps with their admin requirements as needed.

Manage and chair all team meetings preparing all relevant documentation.

Manage operations and logistics including liaising with the wider team, transport & storage companies, couriers, and other external suppliers.

Any other ad hoc PAduties as required.

You will start on a 3-month probation period during which training will be with our CEO and wider management team.

Please include a cover letter with a brief description about your personality traits, and how you would make this job your own, along with a resume with minimum two references.