PA / Admin Assistant
Fun in the Sun is a not-for-profit charity supporting children, young people and families in times of need. How we do this? Through holding festivals, toy drives, galas, clothes donations and other exciting initiatives! We are currently looking for a personal/administration assistant to help us with our administration!
Position Title Personal/Admin Assistant
Location East Melbourne
Commitment 2 days per week (10-15 hours) Flexible
Reports to CEO and Senior Team (job share role, will be working with other administrative assistants)
About the Role We are seeking a proactive and organised Personal/Admin Assistant to support our CEO and other administrative team with day-to-day administrative tasks and provide general assistance to our passionate team. This is a dynamic and rewarding role ideal for someone who enjoys variety, is detail-oriented, and wants to make a meaningful impact in the community.
Key Responsibilities
- Provide administrative support to the CEO, including calendar management, email correspondence, and meeting coordination
- Assist with document preparation, data entry, and file management
- Help coordinate events, workshops, and community initiatives
- Help support internal communications and scheduling across the team
- Liaise with volunteers, partners, and stakeholders as needed
- Contribute to improving systems and processes for better efficiency
- Perform other general admin duties as required
Skills & Experience
- Strong organisational and time management skills
- Excellent written and verbal communication
- Proficiency in Microsoft Office and/or Google Workspace
- Ability to work independently and as part of a team
- A positive, can-do attitude and willingness to learn
- Previous admin or PA experience (volunteer or professional) is a bonus but not essential
What You’ll Gain
- Experience working closely with a CEO and leadership team
- Insight into the operations of a growing not-for-profit
- A chance to contribute to meaningful community programs
- Flexible hours and a supportive, purpose-driven team
- A reference or letter of recommendation upon completion