Administration Officer

Australind SES volunteers play a significant and vital role in helping to ensure our local community is safe. We are seeking a motivated and organised Administration Officer to support the day-to-day running of the Unit.This is a non-operational support role, ideal for someone who enjoys organisation, communication and working as part of a team.

Key Responsibilities

• Provide administrative support to Unit Management
• Maintain accurate records and reporting systems
• Support strong communication within the Unit and with external stakeholders
• Assist in ensuring compliance with reporting and governance requirements

Key Tasks

• Provide secretariat support at Unit meetings, including preparing and circulating agendas and minutes
• Record and monitor action items from meetings
• Complete monthly activity reporting, including the Non-Operational Activity Report (NOAR)
• Maintain attendance records via the Manage Our Volunteers, Assets & Training (MOVAT) system
• Maintain accurate membership records and Unit filing systems
• Monitor and manage Unit email correspondence
• Manage volunteer applications for recognition awards
• Assist with incident reporting documentation
• Liaise with the Department of Fire and Emergency Services (DFES) regional office as required
• Support the Local Manager and Deputy Local Manager
• Support the Finance Manager and act in the role during periods of absence
• Attend monthly meetings and the Annual General Meeting
• Maintain a commitment to Occupational Safety and Health

Benefits

• High-quality initial training and ongoing development opportunities
• Build meaningful friendships and community connections
• Gain valuable administrative and governance experience
• Flexible volunteer commitment
• Opportunity to become an operational member (if desired)
• Contribute directly to the safety and resilience of your local community