Volunteer Recruitment and Coordination Volunteer
Role Purpose
Support the growth of Oot’s volunteer team by managing recruitment processes, volunteer platforms, and applicant coordination.
What You’ll Do
- Support end-to-end volunteer recruitment processes, from role posting through to interview coordination.
- Manage volunteer platforms (e.g., Seek Volunteer and LinkedIn), including posting roles and monitoring applications.
- Conduct initial screening of applicants and coordinate follow-ups where needed.
- Maintain a simple applicant tracking system and ensure timely communication with candidates.
- Coordinate and schedule interviews with relevant team members.
- Support the continuous improvement of role descriptions, recruitment processes, and candidate experience.
What You’ll Bring
- Support end-to-end volunteer recruitment processes, from role posting through to interview coordination.
- Manage volunteer platforms (e.g., Seek Volunteer and LinkedIn), including posting roles and monitoring applications.
- Conduct initial screening of applicants and coordinate follow-ups where needed.
- Maintain a simple applicant tracking system and ensure timely communication with candidates.
- Coordinate and schedule interviews with relevant team members.
- Support the continuous improvement of role descriptions, recruitment processes, and candidate experience.
What You’ll Get Out of It
- Hands-on experience in recruitment and volunteer coordination
- Exposure to end-to-end hiring processes
- Opportunity to build skills in communication and organisation
- Work closely with the Board during Oot’s early growth
- Flexible, remote volunteering that fits around your life
- The joy of helping people feel connected and valued
- A reference and recognition of your contribution
Reporting Line
- Reports to the Chair
Welcome to Oot and Aboot Outdoors
We’re so glad you’re here.
Oot & Aboot is a community-led LGBTQIA+ outdoor organisation focused on creating safe, inclusive, and meaningful experiences in nature. Everything we do is grounded in connection, wellbeing, and joy.
As a volunteer, you’re not just helping — you’re part of building this community.
Our Values
- Community – We create spaces where people feel they belong
- Integrity – We show up with honesty and care
- Growth*– We learn, improve, and support each other
- Wellbeing – We prioritise mental, emotional, and physical health
- Joy – We don’t forget to have fun along the way
What Volunteering with Oot Looks Like
- Most roles are 2–4 hours per week
- Work is flexible and remote (unless events are involved)
- You’ll have a clear role and reporting line
- You’ll use simple tools like ClickUp and Google Drive
We keep things structured — but never rigid.
Your Volunteer Journey
- Apply
Submit your application via SEEK Volunteer
- Screening
You’ll receive a short questionnaire so we can get to know you better
- Interview
A relaxed 30-minute chat to learn more about each other
- Offer & Onboarding
You’ll receive:
- A Volunteer Agreement
- An onboarding form
- Getting Started
You’ll:
- Join ClickUp & Google Drive
- Attend a short onboarding call
- Receive your first small task
How We Work Together
- We communicate mainly via ClickUp, email, and Google Meet
- We keep things clear, respectful, and supportive
- You’ll have monthly check-ins with your reporting line
- There are also optional check-ins or group catch-ups
Your Voice Matters
We encourage you to:
- Share ideas
- Suggest improvements
- Ask questions
- Speak up if something isn’t working
We’re building this together.
Boundaries & Expectations
- You’re not expected to do everything
- It’s okay to ask for help
- It’s okay to step back if needed
- We don’t overload volunteers
Your wellbeing comes first.
Being Part of Oot
We aim to create a space where:
- People feel safe and seen
- Diversity is respected and celebrated
- Everyone can show up as themselves
Thank You
Your time, energy, and care make a real difference.