Environmental Charity Company Secretary

Key duties

As Company Secretary, you'll be responsible for keeping the organisation's governance and compliance obligations on track. This includes maintaining statutory registers and company records, preparing agendas, papers and minutes for board and AGM meetings, ensuring filings and reporting deadlines with the relevant regulators are met, advising the board on procedural and governance matters, and managing key corporate documents such as the constitution and any contracts or deeds the board needs visibility over. You'll work closely with the board to make sure decisions are properly documented and the organisation stays compliant.

Skills and experience needed

We're looking for someone with experience as a company secretary, or strong familiarity with governance for a not-for-profit or company limited by guarantee. You'll need to be organised, comfortable working independently, and confident managing compliance deadlines without close supervision. Prior board or committee experience is useful but not essential. What matters most is attention to detail, initiative and a methodical approach to record-keeping.

Organisational background

Queensland Environment Day is held on June 5 each year, giving every Queenslander a day to celebrate, understand and act for the state's natural environment, modelled on the United Nations' World Environment Day. Rather than working in isolation, QED exists to amplify the work of the many individuals, organisations and businesses already active in this space, making it easier for people to connect with and contribute to the landscapes around them.

Benefits of volunteering with us

This is a chance to put governance skills to direct use in an organisation working to strengthen Queensland's connection to its natural environment. You'll be able to help shape how the organisation is run, work alongside a committed board of volunteers, and build experience relevant to company secretary and governance roles more broadly.

Impact of this role

Good governance is what allows the organisation to operate with credibility, meet its obligations to regulators and funders, and keep the board focused on strategy rather than administrative risk. This role is a key part of the platform for everything else the organisation does.

How to apply

Apply through this platform. To expedite recruitment, it is encouraged to also email your CV to [email protected] in parallel to your application, as it will be requested.

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Type of work

Administration & Office Management, Governance, Boards & Committees

Suitable for

Skilled Volunteers

Commitment

Regular - more than 6 months

Training

A handover from the outgoing Company Secretary covering current registers, board processes, and reporting obligations. Access to relevant governance documents, past minutes, and templates to support a smooth transition. Ongoing support from the board as needed.

Time required

Approximately 3 to 5 hours a month for standard governance and compliance work, with additional time needed around board meetings, the AGM, and annual reporting deadlines (potentially 8 to 10 hours in those months). Board meetings are held quarterly, usually on a weekday afternoon. Outside of meeting attendance, the role can generally be done flexibly and remotely.

Reimbursement

Pre-approved costs that are incurred in performing the role, such as postage, will be reimbursed.

Requirements

Must be ordinarily resident in Australia. Must not be disqualified from managing a corporation under the Corporations Act 2001 (Cth). Must not be an undischarged bankrupt. Note: this role is a company secretary appointment and does not carry ACNC Responsible Person status unless the appointee is separately appointed to the board.

Environmental Charity Company Secretary

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