Help build strong financial foundations for a growing community organisation
Behind every sustainable community organisation is a financial system that is accurate, transparent and easy to understand.
The Community French Language School Inc. (CFLS) is establishing a multicultural education and cultural hub at Kirra Hill on the southern Gold Coast. Through language learning, creative programmes, cultural events and community partnerships, we aim to bring children, adults and families together.
We are looking for a trustworthy, organised and detail-focused volunteer to help maintain clear financial records and support the work of the CFLS Treasurer and authorised leaders.
You may contribute to a defined bookkeeping project, help establish practical financial systems or provide occasional support during reporting and reconciliation periods.
This is a supervised finance-support role. It is not an appointment as the CFLS Treasurer, an independent accounting position or authority to approve expenditure or operate CFLS bank accounts.
Choose how you contribute
Depending on your experience and interests, you may contribute through one or more pathways:
Bookkeeping Support
Help enter, classify and review authorised financial transactions using CFLS-approved systems.
Receipts and Records
Help organise invoices, receipts, reimbursement documents and supporting financial records.
Bank Reconciliation Preparation
Assist with matching approved transaction records to bank information provided through appropriately controlled access.
Treasurer Reporting Support
Help prepare draft summaries, schedules and supporting information for review by the Treasurer.
Budget Monitoring Support
Help maintain approved budget-tracking tools and identify transactions requiring clarification.
Grant and Project Records
Help organise eligible expenditure records and supporting documents for approved grants or community projects.
Financial Systems Project
Help develop practical filing structures, checklists, templates or documented bookkeeping processes.
Activities are agreed in advance. You may accept or decline them according to your availability, interests and level of experience.
What you could help with
Depending on the agreed activity and your authorised access, you may:
- enter approved income and expenditure transactions;
- classify transactions using an approved chart of accounts;
- match receipts and invoices to recorded transactions;
- check that supporting documents are complete;
- identify duplicate, missing or inconsistent entries;
- prepare draft bank-reconciliation information for review;
- maintain an approved accounts-payable or accounts-receivable schedule;
- help track approved budgets against actual expenditure;
- prepare draft financial summaries for the Treasurer;
- organise grant, programme and event expenditure records;
- maintain orderly digital or paper finance files;
- help document routine bookkeeping procedures;
- prepare lists of unresolved transactions or missing documents;
- check dates, amounts, GST treatment and account codes for review;
- assist with approved financial-year or audit preparation;
- help develop expense, reimbursement and purchasing checklists; and
- refer unusual transactions, discrepancies or concerns to the Treasurer or authorised CFLS officer.
All entries, reconciliations and reports remain subject to review and approval by the Treasurer or another authorised office holder.
This opportunity may suit you if you
- enjoy accurate, structured and methodical work;
- pay close attention to amounts, dates and supporting evidence;
- understand the importance of confidentiality;
- are comfortable identifying discrepancies without making assumptions;
- can follow established approval and recordkeeping procedures;
- are willing to ask when a transaction is unclear;
- understand the importance of separating record preparation from payment approval;
- can work respectfully with a Treasurer, committee or authorised supervisor;
- are comfortable using spreadsheets or bookkeeping software;
- maintain reliable records and clear audit trails; and
- value transparency and responsible not-for-profit governance.
Experience in bookkeeping, accounts administration, finance, accounting, payroll, grants administration or not-for-profit governance is welcome.
Applicants studying bookkeeping, accounting, finance or business administration are also encouraged to apply.
French-language skills are appreciated but are not required.