Communication and Relationships
• Maintain respectful communication with athletes, families/carers, volunteers and SOA.
• Represent the Sub-Program in relevant SOA discussions or forums as required.
• Support timely, clear and consistent information-sharing across the Sub-Program's jurisdiction.
• Contribute to positive and cooperative working relationships within the Committee.
• Works collaboratively with relevant SOA staff to support aligned planning, communication and delivery of Sub-Program activities.
Governance and Accreditation
• Support Committee activities to follow SOA safeguarding, conduct, finance and risk policies.
• Contribute to meeting Accreditation Licence requirements, including documentation and review processes.
• Promote transparent record-keeping and appropriate use of SOA systems.
• Identify and escalate risks or issues promptly in line with SOA expectations.
Role-Specific Responsibilities — Administration Officer
• Prepare agendas, minutes and meeting papers.
• Maintain Committee records, correspondence and registers.
• Manage meeting scheduling, notices and distribution of documents.
• Record and track action items from Committee meetings.
• Store and organise documents in SOA-approved systems.
Essential
• Experience in administration in work, school, club or volunteer settings.
• Strong organisation and time-management skills.
• Clear written and verbal communication skills.
• Comfortable using digital tools for communication and document management.
• Commitment to the values, purpose and inclusive mission of Special Olympics Australia.
• Willingness to understand and comply with SOA policies, including safeguarding, integrity, conduct, finance and risk requirements.
• Ability to contribute constructively to collective, committee-based decision-making.
• Sound judgement and ability to act in the best interests of athletes and the organisation.
• Respectful interpersonal and communication skills, including the ability to engage with athletes, families, volunteers and SOA staff.
• Willingness to undertake required induction, training and ongoing learning relevant to the role.
Desirable
• Experience supporting meeting administration or secretariat functions.
• Familiarity with document management or shared digital workspaces.
• Governance or leadership training.
• Experience living or working with people with an intellectual disability and/or autism, or involvement in inclusive community settings