Volunteer Board Secretary

As our Volunteer Board Secretary, you will play an important role in supporting effective governance and continuity of Board business. Your responsibilities will include: • Working with the Chair to coordinate scheduled Board meetings. • Assisting with preparation and distribution of agendas and Board papers. • Attending Board meetings and preparing clear, accurate and timely minutes. • Recording Board decisions, resolutions, actions, attendance and relevant conflicts of interest. • Maintaining an action register and helping track agreed actions between meetings. • Maintaining organised and secure Board records, including agendas, minutes and governance documents. • Supporting good document management, version control and record-keeping practices. • Assisting with Board correspondence, meeting schedules and the annual Board calendar. • Supporting administration and record keeping for the Annual General Meeting and other meetings of members.

About you We would love to hear from someone who has strong organisational and written communication skills and enjoys bringing structure and accuracy to important work. You may have experience in board or committee administration, governance, executive assistance, secretariat support, administration or a similar professional role. Ideally, you will bring: • Experience taking accurate and concise meeting minutes. • Excellent attention to detail and record-keeping skills. • Strong organisational and time-management skills. • Confidence using electronic documents and online meeting systems. • The ability to work independently and reliably. • Sound judgement, integrity and discretion. • A strong understanding of confidentiality. • Knowledge of not-for-profit or charity governance, or an interest in developing this knowledge.

Why volunteer with us? This is more than a minute-taking role. You will become an important part of the team supporting the governance and development of an established charity as it enters an exciting period of national growth. The role provides an opportunity to: • Use your professional skills for meaningful community impact. • Contribute directly to strong governance and organisational development. • Gain or extend experience in not-for-profit and charity governance. • Work with an experienced Board and national health and community partners. • Support programs seeking to improve care and quality of life for people living with ME/CFS and Fibromyalgia. • Volunteer primarily online and flexibly, making the position accessible to suitable applicants beyond Adelaide.