Grad Girls Events Coordinator (Sydney)

About Women 4 STEM

Founded in 2005, Women4STEM is a not-for-profit charity working to increase the entry, retention and progress of women in technology across all stages of education and career. Our vision is to actively promote and support women throughout their STEM (Science, Technology, Engineering and Mathematics) careers. Our mission is to deliver practical, sustainable initiatives that support urban and regional women’s entry, retention and progression in STEM.

What makes Women 4 STEM unique is our holistic approach—programs span all ages and stages, from school and university through to industry professionals and leaders.

About the Grad Girls Program

The Grad Girls Program is designed to inspire and empower female, gender diverse and non-binary students to explore careers in STEM, the program features engaging workshops, interactive careers expo, panel discussions, and webinars, culminating in impactful events. Across the 9-month Program, participants connect with STEM professionals, gain hands-on experience, and envision themselves in STEM careers

Role Overview

Reporting into the Program 2IC, the Main Events Coordinator plays a central role in the delivery of our key events: Program Kick-Off, Careers Expo and Graduation. You will plan, organise, and execute the key events within the annual program, ensuring they run smoothly, engage participants, and achieve program goals. The role requires close collaboration with volunteer team members, sponsors, and vendors to create memorable experiences for participants.

This is an excellent opportunity for young professionals in Events, Hospitality, Project Management, or Logistics to gain practical experience, expand their networks, and contribute to diversity in STEM. Volunteers receive hands-on exposure, mentoring, and perks such as discounted tickets to Women 4 STEM events.

Responsibilities include:

• Collaborate with the Program Lead and Program 2IC to deliver the plans for the key events (Program Kick-Off, Careers Expo and Graduation) as outlined in the Event Playbook

• Supervise and guide event volunteers (including photographers/videographers), ensuring everyone clearly understands roles and responsibilities

• Develop and manage event logistics collateral with Main Events Support, including run sheets, participant RSVP lists, and audience engagement tooling

• Act as the primary contact for venue management, catering, and transport – including handling accessibility and dietary requirements, scheduling dry runs, and overseeing bump in/out activities

• Liaise with the Sponsor Liaison and Marketing Lead to integrate Sponsor branding into events

• Work with the Student Events Coordinator and Ticketing Lead to confirm attendance, manage registrations, and communicate event details such as agenda, location, timing

• Collaborate with the Data Analysts to collect and evaluate event feedback, measuring success and recommending improvements

• Provide Program 2IC with monthly reporting, summarising event outcomes, challenges, and recommendations

What’s in it for you

• Be part of visible, measurable impact in the gender equity space
• Create impact together with a team of passionate volunteers
• Meet great people and have fun doing meaningful work
• Free or heavily discounted tickets to our events

Does this sound like you?

If this opportunity excites you, please apply via Seek Volunteers

If you’re shortlisted, you’ll receive initial screening questions, followed by an interview. We aim to respond to all applicants within one week.