Events Coordinators (Team of 2–3)

Purpose

The Events Coordinators work as a collaborative team of 2–3 individuals responsible for jointly planning and delivering approximately 4–5 major club-wide events each year. Together, they support engagement, culture, recognition and fundraising across both senior and junior football programs.

The team works closely with the Juniors/Seniors and Engagement & Communication Directors, Sponsorship Manager and the Seniors & Juniors Committees, to create an enjoyable, connected and inclusive experience for the entire club.

Reports To

Engagement & Communication Director

Key Responsibilities

Major Club Events

Jointly lead the planning, coordination, and execution of 4–5 key club events annually, which may include:

• Whole-of-Club Season Launch / Family Fun Day
• Senior & Junior Presentation Events
• Female Football Week Celebrations
• Annual Club Social & Fundraising Event
• Volunteer Recognition Event

Event Delivery

• Assist with event planning, logistics and implementation.
• Coordinate venues, suppliers and event requirements.
• Develop event run sheets and volunteer requirements.
• Ensure events are safe, inclusive and professionally delivered.
• Support set-up and pack-down activities.

Volunteer Coordination

• Recruit and coordinate volunteers to support events.
• Allocate event responsibilities and provide guidance.
• Encourage participation across senior and junior programs and parent networks.

Club Culture

• Help foster a positive and inclusive senior club culture.
• Encourage participation and connection across all age levels and genders.
• Support initiatives that strengthen the One Club philosophy.

Communication

• Work with club communications volunteers to promote events.
• Assist with event registrations and attendance tracking.
• Provide post-event feedback and recommendations.

Skills & Attributes

• Strong organisational skills.
• Good communication and relationship-building abilities.
• Ability to motivate and coordinate volunteers.
• Passion for community sport.
• Positive and collaborative approach.

Estimated Commitment

• Approximately 1 to 3 hours per week per coordinator during peak periods preceding major events.
• Attendance at and shared management of the 4–5 major club events throughout the season.

Success Measures

• Well-attended and smoothly delivered major events.

• Positive participant feedback.

• Strong volunteer engagement.

• Improved connection between senior and junior arms of the club.

• Successful support of fundraising and community initiatives.