School Board Secretary

As Secretary, you will support the effective governance and administration of the Board, ensuring the smooth running of Board activities and supporting compliance with relevant requirements.

Duties Include:

Governance and Administration

• Coordinate the correspondence of the Board
• Maintain up-to-date Board records, registers, and key governing documents
• Maintain records of Board members, office holders, and authorised persons
• Ensure Board members can access governing rules and documents when required
• Maintain custody of Board records and documents, unless otherwise directed
• Support the Board in meeting its governance and compliance obligations
• Compile and format the Annual Report for the AGM

Board Meetings

• Coordinate Board meetings, including scheduling, invitations, and logistics
• Call for and compile agenda items in consultation with the Chairperson, Vice-Chairperson, and Principal
• Prepare and distribute agendas and supporting documentation (e.g. Principal’s Report)
• Record, prepare, and distribute clear and accurate minutes of Board meetings
• Maintain a complete and reliable record of Board proceedings
• Coordinate the Annual General Meeting

Skills & Attributes:

• Highly organised with strong attention to detail
• Strong ability to listen, summarise, and document discussions accurately
• Excellent written communication skills
• High level of discretion and ability to maintain confidentiality
• Digitally confident, including email, Microsoft Teams, and document tools
• Collaborative approach and ability to support effective Board functioning

Experience:

• Previous experience in a Secretary or administrative/governance role is desirable
• Experience on a School Board or similar is preferred, but not essential

Application Requirements: Please submit a current CV and a brief cover letter outlining your suitability for the role.