Committee Secretary

Management Committee Secretary The secretary works closely with the management committee chair, vice chair, and treasurer, with a particular focus on:

Meetings • Consult with the chairperson regarding business to be conducted at each committee meeting and general meeting. • Prepare the notices required for meetings and for the business to be conducted at meetings, e.g. the Agenda. • Maintain full and accurate Minutes of committee meetings and general meetings.
Correspondence • Deal with the Association’s correspondence, i.e., all relevant letters, emails, and summaries of phone conversations by all those authorised to act on behalf of Fremantle Carnevale Inc.
Records • On behalf of FCI, maintain an up-to-date copy of these rules (FCI’s Constitution), as required under section 35(1) of the Act (on FCI's Google Drive) • Ensure the safe custody of the books of the Association, • On behalf of FCI, maintain a record of committee members and other persons authorised to act on behalf of FCI. • Maintenance of the Members Register may be delegated to another member of the committee or FCI.
Reporting • Lodge an annual Associations Information Statement with Associations and Charities in Consumer Protection, by end of December, through ACNC • Provide a brief written report to FCI's bi-monthly committee meeting, noting any points for discussion. NOTE: Duties of the Secretary (i.e. minute taking; membership records) may be delegated to other committee members as authorised by a vote of the management committee; this delegation is to be authorised at the first meeting following the AGM. With an Arts background, and preferably firsthand experience of carnival, you will help introduce this global multicultural festival to a wider audience, support artists working in the fields of music, costume and satirical writing. And have a heap of fun!